Pros and Cons image

When it comes to maintenance strategies, there are so many different opinions on what works best, it can at times be a little overwhelming. So, we thought we’d give you some insights on the different strategies your business can adopt, with the pros and cons of each, so you can make up your own mind.

Reactive Maintenance

This is quite simply as it sounds, you allow all your equipment to run, with no interference, and you simply react and fix the breakdown issues as and when they occur.


Very little planning is needed.

Simple process, therefore, easy to understand.

No regular (monthly/annual) outgoing costs paid for regular maintenance.


A risky strategy, as equipment will break down, and often fairly regularly, if they are not checked and maintained properly, potentially impacting revenue.

Large one-off break down costs / equipment replacement.

At MSL we offer a fully comprehensive reactive maintenance program, which provides your business with a 24/7 helpdesk with a dedicated helpdesk coordinator, who will arrange for the right tradesman to be on site from within 2 hours to 5 days, depending on the severity of the issue.

Planned Maintenance

Planned maintenance involves performing regular maintenance checks and repairs to minimise equipment breaking down.


Keeps equipment running for longer periods of time without huge breakdowns.

Overall costs are lower, as large breakdown bills are reduced.

Increased safety for staff and customers, as dangerous, catastrophic failures are reduced.


More planning is needed to ensure an appropriate maintenance schedule is created and followed.

Initial set-up costs are higher.

We offer a fully-comprehensive planned maintenance program to help you reduce your property expenditure by creating a maintenance schedule to minimise breakdowns and failures. We work alongside you to compile an asset register and agree the right level of maintenance for your facility.

Predictive Maintenance

A predictive maintenance strategy means that engineers predict when equipment may fail, and then perform maintenance, repairs and replacements to avoid such breakdowns.


Equipment remains productive for the most amount of time possible, as equipment runs right up until predicted failure.

Likelihood of failure is reduced and reliability improved


This strategy relies upon equipment being predictable, when in fact the opposite can be true.

Condition monitoring

Condition monitoring is when the condition of equipment is determined, whilst said equipment is still in operation. Techniques, such as vibration monitoring, determine the base-line condition of the machine (whether that be vibration, temperature etc), so that any significant change in that base-line are indicators of a problem with the equipment, and the issue can be resolved quickly.


Issues can be discovered and fixed prior to breakdown

Equipment can be kept running, as repairs will minimise breakdowns and disruption to productivity.

Long-term costs are low.


Short-term investment is needed.

Relies heavily on condition indicators, which are not fail-safe.