Safety and Compliance Jigsaw Pieces

Health and Safety regulations are par for the course when it comes to managing a facility, and it is vital that your business adheres to all relevant legislation. However, compliance can be a confusing subject, and knowing what aspects of your business and assets need to have up-to-date compliance records is complex.

So, to help you out, we’ve created a brief guide to give you an overall understanding of what you need to know about maintenance statutory compliance:


The Regulatory Reform Order 2005 requires that all aspects of fire safety are managed by a ‘responsible person’ i.e. business owner, manager or employer. This individual needs to ensure that all fire systems are inspected and checked regularly in order to comply with relevant British Standards, fire risk assessments are carried out, staff are trained and fire emergency evacuation routes planned.


The Electricity at Work Regulations 1989 states that all electrical systems must be maintained safely. This includes carrying out portable appliance testing on all portable equipment (any electrical item that can be moved, from computers to kettles). The testing must cover; visual inspection (looking for external damage as well as wiring and fuse problems), earth continuity testing and insulation testing (checking for weakness and faults). The testing should be carried out regularly, and by authorised personnel only.


Gas regulations (The Gas Safety Regulations 1998) states that all gas systems must be checked regularly (at least annually) to ensure they are safe. This includes safe installation, servicing, inspection and certification for all types of gas equipment. These must be carried out by registered gas-safe engineers.


All water systems must have a valid Legionella Risk Assessment (these stay valid for 2 years), to ensure that the risk of legionella is reduced. Many businesses are also required to carry out monthly testing of water temperatures to check that water is kept at an optimum temperature to avoid any water borne diseases. The Control of Substances Hazardous to Health Regulations 1988 requires that employers reduce workers exposure to any hazardous substances, including those borne in water. Employers are responsible for determining what health hazards there are in the workplace, carrying out risk assessments and providing information, instruction and training for employees.


Unfortunately, asbestos in buildings is still an issue, with many buildings in the UK still believed to contain the toxic substance. For that reason, The Control of Asbestos Regulations 2012 was put in place, requiring all building owners to identify and safely remove any materials that may contain asbestos. The removal of the substance must be carried out by licensed asbestos removal professionals.

Air Conditioning

Under The Energy Performance of Buildings Regulations 2007, air conditioning systems must undertake regular energy inspections. The regularity of these depends on the weight and number of units, so:

Every 12 months – buildings over 3kg refrigerant, usually 1 – 15 air conditioning units
Every 6 months – buildings over 30kg refrigerant, usually 15 – 75 air conditioning units
Every 3 months – buildings over 300kg refrigerant, usually more than 75 air conditioning units

The inspections must be carried out by an approved inspector, and should take into account design, installation and operation of the system.

At MSL we can help take the pressure off your business by managing a planned maintenance schedule. We will make sure that all your facilities assets are regularly inspected and repaired if necessary ensuring you are up-to-date with all of your maintenance compliance responsibilities. From fire safety to portable appliance testing, and from asbestos removal to Legionella risk assessments, we cover it all. To discuss our services in more detail, please call us on 0333 1234450.